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As nonprofit mailing specialists, we know how to save you money ... using sophisticated software to clean/update your mailing list, ZIP+4, carrier route, barcoded/destination entry and other tools to get the absolute lowest rates from the U.S. Postal Service.
An organization must have a primary nonprofit purpose, must not be organized for profit, and none of its net income can accrue to the benefit of any individual or private stockholder.
Typical types of organizations that qualify:
- Agricultural
- Educational
- Fraternal
- Labor
- Philanthropic
- Religious
- Scientific
- Veterans
- Some political committees
Typical organizations that do NOT qualify:
- Automobile clubs
- Business leagues
- Chambers of commerce
- Citizens' and civic improvement associations
- Mutual insurance associations
- Political organizations
- Service clubs (Civilian, Kiwanis, Lions, Optimist and Rotary)
- Social and hobby clubs
- Rural electric cooperatives and their associations
- Trade associations
Individuals are NOT eligible for nonprofit rates.
Your organization may apply for and receive nonprofit authorization, but not all your mailings may qualify for the nonprofit rate.
For example, if your mailing includes an offer for a product/service from a for-profit company, it is not eligible for Nonprofit Standard (Bulk) Mail rates.
Advertisements for credit, debit or charge cards are never eligible for nonprofit rates.
Nonprofit mailings containing ads for commercial businesses (such as an airline) may not be eligible for nonprofit rates. On the other hand, if an airline is credited as the official sponsor of the organization, the mailing may be eligible for nonprofit rates.
Our experienced staff will gladly help you obtain these forms and apply for your permit
- Get a copy of Form 3624, Application to Mail at Nonprofit Standard Mail Rates, from your postmaster or local business mail entry unit.
- Fill out from 3624.
- Submit documentation with your application to verify your nonprofit status:
a. Formative papers (articles of incorporation, constitution or charter).
b. IRS letter of exemption from payment of federal income tax.
c. Other evidence, such as a financial statement prepared by an independent auditor substantiating your nonprofit status (must include balance sheets, notes, etc.).
- Some mailers provide additional supporting documentation:
a. List of the organization's activities during the past 12 months.
b. Financial statement showing receipts and expenditures for the past fiscal year, plus budget for the current year.
c. Other documents of operation, such as the organization's bulletins, meeting minutes, brochures, etc.
- Submit the completed form and supporting documentation to your postmaster or at the business mail entry unit.
- Your application will be reviewed by the Postal Service. If there are any questions, or if additional supporting documentation is needed, a postal specialist will contact you directly. It usually takes about two to three weeks for your application to be approved.
Once you have been approved to mail at nonprofit rates, you must make a mailing at nonprofit rates at least once during a two-year period at each office where you are authorized, in order to keep your authorization. Otherwise, your authorization could be revoked.
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